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Zapier Integration

Connect IronWiFi to over 5,000 apps using Zapier. Automatically create WiFi users when employees are added to your HR system, log authentications to a spreadsheet, or send notifications when guests connect.

What is Zapier?​

Zapier is an automation platform that connects different web applications. With IronWiFi's Zapier integration, you can:

  • Automatically create users when they're added elsewhere
  • Send notifications when users authenticate
  • Update CRM records with WiFi login data
  • Sync user data between systems

Getting Started​

Prerequisites​

  • Zapier account (free tier available)
  • IronWiFi account with API access
  • IronWiFi API key

Generating an API Key​

  1. Log into IronWiFi Console
  2. Navigate to Account > API Keys
  3. Click Generate New Key
  4. Copy the key (it's only shown once)
  5. Store it securely

Connecting to Zapier​

Step 1: Accept IronWiFi Invitation​

  1. Open the IronWiFi Zapier invitation link
  2. Review the integration details

IronWiFi invitation on Zapier platform

  1. Click Accept Invite & Build a Zap

Accept Invite and Build a Zap button

Step 2: Create a New Zap​

  1. Log into Zapier
  2. Click Make a New Zap

Zapier dashboard with Make a New Zap button

Step 3: Authenticate​

  1. Select IronWiFi as trigger or action
  2. Click Connect Account
  3. Enter your API key
  4. Click Yes, Continue

Available Triggers​

Triggers start your Zap when something happens in IronWiFi:

New User​

Fires when a new user is created.

Available data:

  • Username
  • Email
  • Full name
  • Creation date
  • Groups

New Authentication​

Fires when a user authenticates.

Available data:

  • Username
  • Timestamp
  • Access point MAC
  • Client MAC
  • Authentication result

User Updated​

Fires when user details change.

Available Actions​

Actions perform tasks in IronWiFi:

Create User​

Add a new user to IronWiFi.

Required fields:

  • Username

Optional fields:

  • Email
  • Full name
  • Password
  • Groups

Update User​

Modify an existing user.

Delete User​

Remove a user from IronWiFi.

Add to Group​

Add a user to a group.

Generate Voucher​

Create a new access voucher.

Example Zaps​

New Signup to WiFi Access​

Trigger: New form submission (Typeform, Google Forms) Action: Create IronWiFi user

Use case: Automatically grant WiFi access when someone registers.

Authentication to CRM​

Trigger: New IronWiFi authentication Action: Update HubSpot/Salesforce contact

Use case: Track when customers visit your location.

New Employee Onboarding​

Trigger: New employee in BambooHR Action: Create IronWiFi user, Add to group

Use case: Automatically provision network access for new hires.

Expiring Access Notification​

Trigger: Schedule (daily) Action: Find users expiring soon → Send email via Gmail

Use case: Notify users before their access expires.

Building a Zap​

Step-by-Step Example​

Create users from Google Sheets:

  1. Create a new Zap

  2. Set up trigger:

    • App: Google Sheets
    • Trigger: New Row
    • Connect account
    • Select spreadsheet and sheet

    Choose trigger app - selecting Google Sheets

    Select trigger event - New Spreadsheet Row

  3. Configure the trigger:

    • Select your spreadsheet and worksheet
    • Click Continue

    Customize spreadsheet row - select spreadsheet and worksheet

    Here is an example Google Sheet with Username and Role columns:

    Google Sheets with test data for IronWiFi users

  4. Test the trigger:

    • Zapier will pull sample data from your sheet
    • Verify the data looks correct

    Test trigger result showing spreadsheet row data

  5. Set up action:

    • Search for "IronWiFi" as the action app

    Search for IronWiFi in the action app selection

    • Action: Create a User
    • Click Continue

    Select Create a User action in IronWiFi

  6. Connect IronWiFi account:

    • Enter your API key when prompted
    • Click Yes, Continue

    Enter IronWiFi API key to authorize Zapier access

    • Select your connected IronWiFi account

    Choose connected IronWiFi account

  7. Map fields:

    • Map the Name field to the Username column from your spreadsheet
    • Map other fields as needed

    Map spreadsheet columns to IronWiFi user fields

  8. Test your Zap:

    • Click Test & Continue to send test data to IronWiFi

    Send test data to IronWiFi

    • Verify the test was successful and the user was created

    Test successful - user created in IronWiFi

  9. Turn on your Zap

Multi-Step Zaps​

Chain multiple actions together:

Example: Full Onboarding

  1. Trigger: New employee in HRIS
  2. Action 1: Create IronWiFi user
  3. Action 2: Add user to department group
  4. Action 3: Send welcome email with credentials
  5. Action 4: Add record to training spreadsheet

Filters and Paths​

Filters​

Only continue if conditions are met:

  • Only create user if department = "Engineering"
  • Only send notification if authentication failed

Paths​

Different actions based on conditions:

  • Path A: VIP users → Premium group
  • Path B: Standard users → Basic group

Troubleshooting​

Zap Not Triggering​

  • Verify IronWiFi connection is active
  • Check trigger conditions
  • Review Zap history for errors

Action Failing​

  • Check API key is valid
  • Verify required fields are mapped
  • Review error message details

Data Not Mapping​

  • Ensure field types match
  • Check for special characters
  • Verify source data format

Best Practices​

  1. Test thoroughly - Use test mode before enabling
  2. Handle errors - Add error notification steps
  3. Document Zaps - Name and describe clearly
  4. Monitor usage - Watch Zapier task limits
  5. Secure API keys - Don't share or expose
  6. Version control - Note changes to Zaps

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